Automatic code
Every project gets a code with the year and a number, like 2026-10014. Whoever creates it is assigned.
Project management
Project management: every job in its place
Each client has its projects, each project its tasks and each task its timer. One place to know what needs doing, who’s on it and what it costs.
30 days free, no card required. Then €6 per person per month + VAT.
Tasks
Brava Coffee rebrand · BRV
BRV-14
Adapt the logo for the packaging32/3
Design
LP
BRV-17
Build the home page
Frontend
P
BRV-19
October content calendar
N
BRV-21
Kraft print tests
Design
L
BRV-22
Brand guidelines
Design
I
BRV-23
Product photos for the website
6
BRV-11
Final colour palette2
Design
4
I
BRV-6
Range naming
Á
BRV-4
Moodboard
Design
L
My Tasks
BRV-14Adapt the logo for the packagingBrava Coffee rebrand
MIR-9Room page copyMirador Hotel website
BRV-21Kraft print testsBrava Coffee rebrand
OLV-2Pick the campaign photosAutumn campaign
NAC-5Catalogue photo retouchingNacar
The project
A project, with everything inside
Every job for a client is a project, with its code, its status and its limits.
Always with its client
The client is required. Open a client and you see its notes and all its projects.
A status that means something
No status, Budget, Production, Finished, Invoiced or Cancelled. Mark it Invoiced and Wolovy works out the sale price if it’s missing.
Jobs
Split the project into jobs. Each one has its own play button and, if you like, its own hour limit.
Hour limit
One global limit per project. Once it’s reached, the hours on the card turn red; in Profitability, the project goes yellow at 80%.
Maintenance
For services that repeat every month: a monthly limit, one row per month with its hours and a notes field.
Tasks
Each project’s tasks, by status
Four lists: Todo, Backlog, Validation and Done. Drag a task to another list and its status changes. Every task carries its priority, the people assigned and the project’s labels.
- Priority: Urgent, High, Medium, Low or none
- Several people assigned to the same task
- Files up to 10 MB, up to 50 per task
- Tasks numbered with the project code: WEB-1, WEB-2…
Everyone, their own
What needs doing today, without asking
My Tasks
Your open tasks in priority order: the ones assigned to you in Todo, Backlog and Validation.
Inbox
Activity on the tasks you follow or are assigned to, comments on your projects and whatever enters or leaves Validation.
Email notices
With the company’s mail server set up, whoever follows a task gets its comments and status changes by email.
Planning
Who does what, and when
The calendar has month, week, year and Gantt views. Each entry is a project, or one of its jobs, on some dates and with its people. It can repeat every week, every two weeks, every month or every year.
- Planning: a board with the projects assigned to each person, without maintenance
- Your calendar in Google Calendar or Apple Calendar; the team’s too, for Admins and Project Managers
- Teams, so Admins and Project Managers can filter the calendar and the planning
- Holiday days show up in the calendar
Guests
The client gets into the tasks, no account needed
You invite people from outside with a link by email. They see the projects you invite them to and nothing else in Wolovy. When a task lands in Validation, they review it and move it to Done or back to Todo.
How a project runs
From day one to an invoiced project
- 01
Create the project
Pick the client and name it. The code appears by itself and the project is assigned to you.
- 02
Open its task list
In Project Management you pick the associated project, which is where the hours count, and a short code of 2 to 6 letters or numbers. Tasks are numbered with it.
- 03
Hand out the work
Tasks by status, with their priority and their people. If a task has several parts, jobs.
- 04
Track where you work
The play button is on the task. The hour counts in the project, in the statistics and in profitability.
- 05
Close it and see the result
Mark the project Finished and then Invoiced. In Profitability you see whether it paid off.
With the rest of Wolovy
What already happens by itself
The hours
The play button is on the task. A logged hour counts in the project without exporting anything.
Profitability
Budget, cost and final price against each project’s real hours.
The client
Their portal with reports and tickets and, if you invite them, their tasks.
Questions
About project management
Do I have to use tasks?
No. A project works without them: it carries its client, its code, its status, its hour limit and its calendar. Tasks live in Project Management, a module you turn on or off when you create the company.
Who can create projects?
Any role. The client is required; if it doesn’t exist yet, an Admin creates it in Clients or imports it by CSV.
What statuses do tasks have?
Todo, Backlog, Validation and Done each have their list. The task’s selector adds In Progress and Canceled.
Can the client see the tasks?
Only if you invite them to the project, with a link by email and no account. They don’t see who tasks are assigned to, can’t track time and can’t delete tasks or change the project.
What views does the calendar have?
Month, week, year and Gantt. Entries repeat every week, every two weeks, every month or every year.
Can I bring my projects from another tool?
Clients are imported by CSV. Projects and tasks are created in Wolovy.
One tool. The whole agency.
Get started
30 days, no card. Then €6 per person per month + VAT.